THE HEALTH CENTRE AT ABBOTSHOLME SCHOOL

The notes held are school nursing records and do not form part of the normal medical records which are held by the GP that the pupil is registered with.

If a pupil has an illness, contact with a hospital or specialist service then the relevant medical correspondence will be sent to either the referring GP or the registered GP. If the pupil has attended the local GP surgery as a temporary resident then this information is automatically passed on to the registered GP and becomes part of the main life-long NHS medical record. If the pupil is registered with the local GP (e.g. full boarder) then the whole medical record will be forwarded to the next GP that pupil subsequently registers with.

The nursing notes must be safely stored by the Health Centre for 8 years after the pupil has left school in case any claim occurs.

The notes remain confidential to the Health Centre and to the named pupil until their ultimate destruction.

Requests for copies of nursing notes:

It is recognised that pupils may wish to have copies of their nursing records either when they leave or indeed at any time during the school career. 

·         The notes must be checked for any third party that can be identified. Any such identification must be removed from any subsequent copies. Example of third party identification could be “alleges injury caused by John Smith hitting him” or “caught smoking with Ann Jones” or “Mr Nixon keeps calling me stupid”.

·         As there is time involved checking for third party identification and administration, the school will charge £1 per copy. This will be added to the school bill.

·         Only the pupil can request copies and this must be done in writing.

·         The copied notes will only be given personally to the pupil to whom they concern. They will only be sent to a parent/guardian with specific consent, in writing, by the pupil.

 Dr Paul Kirtley

Helen Hudson

September 2010